Position Overview
The Administrative Assistant performs a wide range of administrative and office duties for the chamber. Extensive software skills and Social Media knowledge are required. Strong interpersonal and customer service skills are necessary. The position also calls for flexibility and the ability to work with all levels of staff and external clients.
Responsibilities include, but are not limited to:
- Answering phones, taking messages and following up via phone or email
- Maintaining both electronic and paper filing system
- Producing and distributing correspondence memos, letters, faxes and forms
- Writing letters and emails on behalf of the President
- Booking conference rooms and venues for the chamber events
- Preparing meeting agenda
- Recording of meeting notes
- Preparing packets for workshops and events
- Maintaining and updating chamber members list
- Registering new chamber members
- Maintaining social media pages (Facebook, Twitter, Instagram, etc..)
- Maintaining the chamber business directory platform
- Preparing and Publishing monthly newsletter
- Preparing communication email for the chamber weekly eblast
- Copying, faxing and scanning of documents
- Preparing and sending correspondence
- Recruiting and Managing volunteers
- Scheduling meetings, appointments for the President, Project Manager and Consultants
- Reporting to the President
Qualifications include, but are not limited to:
- High School Diploma required; Bachelor’s or associate degree preferred
- Proficiency in Microsoft Word, Excel, PowerPoint, Google Docs, Google Sheets, Google Presentation
- Social Media Knowledge
- Strong interpersonal and collaborative skills
- Strong written and verbal communication skills
- Excellent organizational skills and proven ability to meet deadlines, prioritize, and manage multiple tasks or projects at a time
- Excellent customer service skills and desire to promote service excellence
- Strong analytical, problem-solving, and project coordination skills
- Independent worker who takes initiative and who requires minimal supervision as well as the ability to work well in a team setting
- Presentation experience highly desirable
- Positive and enthusiastic attitude, always demonstrating professionalism and respect towards others
- Grant writing experience a plus
- French and Haitian-Creole a plus
- Business background a plus
- Hold a valid driver’s license
Job Types: Full-time, Contract
Salary: $18.00 /hour
Experience:
- Data Entry: 1 year (Preferred)
- Customer Service: 2 years (Preferred)
- Administrative Assistant: 3 years (Preferred)
- Social Media Marketing: 2 years (Preferred)
License:
- Driver’s License (Preferred)
Language:
- French or Haitian Creole (Required)
